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:::Meeting Agenda

Board of Education - Regular Meeting (04-17)

Administration Building • 900 Grant Street • June 17, 2004

Call to Order - 5:00 p.m.

Pledge of Allegiance

Roll Call

Board Member Reports

Superintendent’s Evaluation (II-A)

Superintendent's Reports
Consent Agenda*

Board of Education

Minutes of May 20, 2004 (IV-A-1)

Motion to Establish the Schedule of Board Meetings for the 2004-2005 School Year (IV-A-2) - The Board of Education typically meets the first and third Thursday of the month during the school year with some exceptions.

Resolution Amending the Articles of Incorporation for the Denver School Facilities Leasing Corporation, and Approving the Extension of the Terms of Certain Members of its Board of Directors (IV-A-3) The Board of Education will be asked to approve the resolution to amend the Articles of Incorporation to permit the extension and staggering of terms of Corporation Board of Directors and to take action to extend the terms of certain members of this Board.

Finance and Audit Committee

Motion to Approve Award of Request for Proposal #BD 940 to Dell Computer Corporation (IV-A-4a) - The Board of Education will be asked to approve the solicitation done to establish a contract with a single vendor to provide reliable personal computers suitable for a K-12 environment.

Motion to Approve Award of Invitation to Bid #BD 980 to Kaplan Early-Learning Company, Lakeshore Learning, Childcraft Education Corporation, and Highsmith Contract Sales (IV-A-4b) - The Board of Education will be asked to approve the solicitation requested by the Early-Education Department to secure competitively-priced offers for early-childhood furniture and supplies.

Motion to Approve Award of Request for Proposal #BD 985 to Avant Datacomm Solutions and National Network Service (IV-A-4c) - The Board of Education will be asked to approve the solicitation requested by the Department of Technology Services to secure competitively-priced offers from qualified vendors to furnish and install structured cabling for telecommunications, data, video, and security systems at ten schools and All-City Stadium in phase two of the project.

Motion to Approve Award of Request for Proposal #BD 986 to Qwest Communications (IV-A-4d) - The Board of Education will be asked to approve the solicitation requested by the Department of Technology Services to establish a contract with a single vendor to furnish and install communication network components best suited to meet the needs of the District.

Construction Contract for the Barnum and College View Elementary Schools Renovation Project (IV-A-4e) - The Board of Education will be asked to approve the Construction Contract for the Barnum and College View Elementary Schools Renovation project.

Construction Contract for the Barrett, Ebert, Gilpin, Goldrick, Phillips, Swansea, and Whittier Elementary Schools Learning Landscape Project (IV-A-4f) - The Board of Education will be asked to approve the Construction Contract for the Barrett, Ebert, Gilpin, Phillips, Swansea, and Whittier Elementary Schools Learning Landscape project.

Construction Contract for the Carson, Edison, Mitchell, Southmoor, and Whiteman Elementary Schools Learning Landscape Project (IV-A-4g) - The Board of Education will be asked to approve the Construction Contract for the Carson, Edison, Mitchell, Southmoor, and Whiteman Elementary Schools Learning Landscape project.

Construction Contract for the George Washington High School Site Improvement Project (IV-A-4h) - The Board of Education will be asked to approve the Construction Contract for the George Washington High School Site Improvement Project.

Construction Contract for the Cole and Skinner Middle Schools, and Manual High School Remodeling Project (IV-A-4i) - The Board of Education will be asked to approve the Construction Contract the Cole and Skinner Middle Schools, and Manual High School Remodeling project.

Construction Contract for the Ford, Green Valley, and Oakland Elementary Schools Renovation Project (IV-A-4j) - The Board of Education will be asked to approve the Construction Contract for the Ford, Green Valley, and Oakland Elementary Schools Renovation project.

Construction Contract for the John F. Kennedy High School Site Renovation Project (IV-A-4k) - The Board of Education will be asked to approve the Construction Contract for the John F. Kennedy High School Site Renovation project.

Construction Management/Construction Contract for the Byers Renovation project (IV-A-4l) - The Board of Education will be asked to approve the Construction Management/Construction Contract for the Byers Renovation project.

Resolution on the Payment of Insurance Premiums for 2004-2005 to the Colorado School Districts Self-Insurance Pool (IV-A-4m) - The Board of Education will be asked to approve the premiums for the 2004-2005 school-entity liability, automobile liability, and property insurance coverage with the Colorado School Districts Self-Insurance Pool.

Gift Report (IV-A-5) - The Board of Education will be asked to accept gifts having a value of $500 or more.

Administrative Services

Human Resources

Motion to Approve the Personnel Transaction Report (IV-B-1a) - This report contains information regarding employee activity such as appointments, resignations, and transfers

Motion to approve Vocational Teachers' Federation (VTF) of Denver Union Agreement (IV-B-1b) - The Board of Education will be asked to approve the Agreement between Denver Public Schools and the Vocational Teachers' Federation of Denver.

Facility Management

Motion to Approve Construction Advisory Committee Final Report for the Schenck Elementary School Addition Project (IV-B-2a) - The Board of Education will be asked to approve the Construction Advisory Committee's Final Report for the Schenck Elementary School Addition Project.

Motion to Approve Construction Advisory Committee Final Report for the New Montbello Village Place K-8 School Project (IV-B-2b) - The Board of Education will be asked to approve the Advisory Committee’s Final Report for the New Montbello Village Place K-8 School Project.

Motion to Approve Construction Advisory Committee Final Report for the New Green Valley Picadilly K-8 School Project (IV-B-2c) - The Board of Education will be asked to approve the Construction Advisory Committee’s Final Report for the New Green Valley Picadilly K-8 School Project.

Budget and Finance

Financial Services

Resolution on Supplemental Budget Appropriation for Expenditures During the Fiscal Year Beginning July 1, 2003, and Ending June 30, 2004 (IV-C-1a) - The Board of Education will be asked to approve the resolution to change the appropriation for the General and Bond Redemption Funds based on the adjustments.

Resolution on Supplemental Budget Appropriation for Expenditures During the Fiscal Year Beginning July 1, 2003, and Ending June 30, 2004 (IV-C-1b) - The Board of Education will be asked to approve the resolution to change the appropriation for the General and Bond Redemption Funds based on the adjustments.

Resolution on Identification and Filing of Supplemental Adopted Budget and Appropriation Resolution and Copies Thereof (IV-C-1c) - The Board of Education will be asked to approve the resolution to direct that the Supplemental Budget be labeled as such and signed by the Board President and to cause the Board Secretary to have this Supplemental Budget on file for public inspection.

Resolution Authorizing the Chief Financial Officer to Borrow Unencumbered Funds (IV-C-1d) - The Board of Education will be asked to approve the resolution to authorize the use of available cash and investments in other funds to alleviate general fund cash deficits first prior to borrowing funds from the State, as required by the State Treasurer's Interest Free Loan Program. State law permits the Board of Education to borrow unencumbered moneys from any one fund, except the bond redemption fund, for the use of another fund at any time.

Resolution Authorizing the Participation by the District in the State Treasurer's Interest-Free Loan Program (IV-C-1e) - The Board of Education will be asked to approve the resolution, in accordance with HB 03-1274, to authorize participation by the District in the State Interest-Free Loan Program, which provides the funds based on projected cash flows of revenues and expenditures anticipated in the 2004-2005 Adopted Budget.

A Resolution Authorizing the District to Apply for and Receive a Low-Interest Loan (IV-C-1f) - The Board of Education will be asked to approve the resolution, in accordance with HB 03-1274, to authorize an emergency loan in July 2004, from the State Treasurer, for the period prior to the State's July 2004 closing of the tax and revenue anticipated notes which will fund the State Treasurer's Interest-Free Loan Program. This emergency loan will accrue interest at the same rate as the rate of interest paid by the State Treasurer on notes issues by the State and will be for the number of days outstanding prior to the State’s July 2004 closing on the Interest-Free Loan.

Resolution Designating Eligible Public Depositories (IV-C-1g) - The Board of Education will be asked to approve the resolution to update the list of eligible banks and savings institutions, as determined by the State Division of Banking and State Division of Financial Services, in which the school district and schools can deposit their funds.

Motion to Approve Letter of Credit, Reimbursement Agreement, and Lease Purchase Agreement with J. P. Morgan Chase Bank, Tabled from June 3, 2004 agenda (IV-C-1h) - The Board of Education will be asked to approve the motion to enter into a letter of credit with J. P. Morgan Chase Bank for the purposes of funding emergencies, to approve a reimbursement agreement with J. P. Morgan Chase Bank with respect to any moneys drawn by the District under the letter of credit, and to approve the form of a lease purchase agreement with the Denver School Facilities Leasing Corporation as one option for obtaining the necessary funds to satisfy any reimbursement obligation for moneys drawn under the letter of credit.

Resolution Amending the Proposed Budget for the Fiscal Year Beginning July 1, 2004, and Ending June 30, 2005 (IV-C-1i) - The Board of Education will be asked to approve the resolution to identify the specific adjustments to the revenues and expenditures of all funds.

Resolution Authorizing the use of the Beginning Fund Balance During the Fiscal Year Beginning July 1, 2004, and Ending June 30, 2005 (IV-C-1j) - The Board of Education will be asked to approve the resolution, in accordance with SB 03-149, to authorize the expenditure of the beginning-fund balance of specified funds as anticipated in the recommended budget, to state the purpose for which the expenditure is made, and to state the District's plan to ensure the use of beginning-fund balance will not lead to an ongoing deficit.

Resolution Adopting the Budget for the Fiscal Year Beginning July 1, 2004, and Ending June 30, 2005 (IV-C-1k) - The Board of Education will be asked to approve the resolution to adopt the recommended budget as presented and amended.

Resolution on Appropriation for Expenditures During the Fiscal Year Beginning July 1, 2004, and Ending June 30, 2005 (IV-C-1l) - The Board of Education will be asked to approve the resolution to appropriate the moneys to be expended in each fund.

Resolution on Identification and Filing of Adopted Budget and Appropriation Resolution and Copies Thereof (IV-C-1m) - The Board of Education will be asked to approve the resolution to direct that the Adopted Budget be labeled as such and signed by the Board President and to cause the Board Secretary to have this Supplemental Budget on file for public inspection.

Resolution on Class Size Information and Use of the One-Percent Funding Increase Provided by Amendment 23 (IV-C-1n) - The Board of Education will be asked to approve the resolution, in accordance with HB 01-1232, to report the uses of the one percent funding increase approximating $4.3 million provided by Amendment 23, provide kindergarten-through-grade-three class-size information, and explain why class-size reduction was not a priority if the one-percent increase was not used for this purpose.

Educational Services

Motion to Approve Lease Agreement (IV-D-1) - The Board of Education will be asked to approve the Lease Agreement for the Green Valley Ranch/Montbello Charter School.

Motion to Approve KIPP Sunshine Peak Academy Charter School Amendment to Contract (IV-D-2) - The Board of Education will be asked to approve the Third Amendment to the Charter School Contract for the KIPP Sunshine Peak Academy Charter School, allowing the lender to have a priority over the District's claim to modular buildings purchased by KIPP upon termination of the Charter School Contract or if the school should cease operations.

Motion to Approve Denver School of Science and Technology Amendment to Contract (IV-D-3) - The Board of Education will be asked to approve the Third Amendment to the Charter School Contract for the Denver School of Science and Technology, which provides the terms and conditions for release of 2003 general obligation bond funds approved for the school.

Legal

Repeal and Re-enactment of Policy - Policy JQ, Student Fees (IV-E-1)

Approval of District-wide Fee Schedule (IV-E-2) - The Board of Education will act to approve the district-wide Fee Schedule for 2004-2005.

Old Business
New Business (Information) **

Educational Services

Report on District's Local Flex Plan (VI-A-1) - The Board of Education will receive a report regarding the district's proposed Local Flex Plan.

Budget and Finance

Financial Services

Statement of Revenue Allocations, Appropriations, Commitments, and Expenditures for the Period July 1, 2003, to May 31, 2004 (VI-A-1a) - The Board of Education will receive a status report of year-to-date revenues, expenditures, and inter-fund transfers for each fund as compared to the current-year budget and as compared to the year-to-date totals for the prior year.

Student Services

Expelled Students Report (VI-B-1) - The Board of Education will review a report on the students who have been expelled during the past month.

Adjournment

* Items scheduled for action at this meeting are noted by italics.
** Items to be scheduled for action following opportunity for public comment.

::: Related Documents - June 17, 2004

Below are documents relating to this week’s agenda.
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